Why we need to retain records and paperwork
To protect sensitive and private information, Girl Guides of Canada-Guides du Canada has established document retention guidelines. The safeguarding and destruction of personal information is laid out in legislation at both the national and provincial levels.
Units, districts and areas have specific instructions to follow on how to transfer their documents to the provincial office. The provincial office maintains the Document Retention Database, which tracks the content envelopes, its location and destruction date.
Read the Document Retention Fact sheet for a full explanation.
Document retention instructions
Form retention instructions-Unit Guiders 01/10
Form retention instructions-District Commissioners 01/10
Form retention instructions-Area Commissioners 01/10
Document rentention materials
Forms retention envelope label-1209
Training forms envelope label